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Privacy Policy

Effective Date: 25 December 2025

1. Data Controller

For the purposes of applicable data protection and privacy laws, including the General Data Protection Regulation (EU) 2016/679 (“GDPR”), the Swiss Federal Act on Data Protection (“FADP”), the California Consumer Privacy Act as amended by the California Privacy Rights Act (“CCPA/CPRA”), the Lei Geral de Proteção de Dados (“LGPD”), and the Australian Privacy Act 1988, the data controller is:

Chantal Fernando
Australia
Email: chantalfernandobooks@gmail.com

2. Scope of This Privacy Policy

This Privacy Policy describes how personal data is collected, used, stored, and otherwise processed when users access this website, apply to join the ARC (Advanced Reader Copy) team, or subscribe to the newsletter.

3. Personal Data Collected

Depending on how you interact with this website, we may collect and process the following categories of personal data:

  • First name

  • Email address

  • Optional social media profile links (as voluntarily provided)

Personal data is collected only where voluntarily provided by the data subject.

4. Purposes of Processing

4.1 ARC (Advanced Reader Copy) Team

Personal data submitted in connection with ARC participation is processed solely for the purposes of:

  • distributing advanced reader copies of upcoming books

  • communicating information related to ARC participation, including release details, tropes, and applicable content warnings

  • managing ARC participation and eligibility

Participation in the ARC program is voluntary and applies on a per-release basis. ARC data is not used for newsletter or general marketing communications.

ARC-related personal data may be stored and processed using secure third-party data management services.

4.2 Newsletter

Personal data submitted for newsletter subscription is processed for the purpose of:

  • sending updates, announcements, and communications related to Chantal Fernando’s books

Newsletter data is processed using a dedicated email marketing platform. ARC team data and newsletter data are maintained as separate datasets, unless a user independently subscribes to both.

5. Legal Basis for Processing

Where required by applicable law, personal data is processed on the basis of explicit consent provided by the data subject at the time of submission.

Where permitted, certain processing activities (including website security and infrastructure services) may be carried out on the basis of legitimate interests.

Consent may be withdrawn at any time, without affecting the lawfulness of processing carried out prior to withdrawal.

6. Data Retention

Personal data is retained only for as long as necessary to fulfil the purposes for which it was collected.

  • Newsletter data: subject to periodic list cleaning, including removal after approximately six (6) months of inactivity

  • ARC team data: subject to periodic review and removal following two to three (2–3) consecutive ARC opportunities not downloaded

Data subjects may request deletion of their personal data at any time.

7. Unsubscribing and Data Subject Requests

7.1 Newsletter

Each newsletter email contains a functional unsubscribe mechanism allowing users to withdraw consent at any time.

7.2 ARC Team

Requests for removal from the ARC team may be submitted by emailing:
chantalfernandobooks@gmail.com

Requests relating to access, correction, or deletion of personal data are handled in accordance with applicable law.

8. Cookies, Consent Management, Fonts, and Analytics

This website uses cookies and similar technologies to ensure functionality, security, performance, and legal compliance.

8.1 Trustwards (Consent Management)

This website uses trustwards, a cookie consent and compliance management platform, to manage user preferences regarding cookies and similar technologies.

Trustwards may process technical information such as IP address, device and browser information, consent status, and interaction data for the purpose of displaying cookie notices, recording consent choices, and demonstrating regulatory compliance.

8.2 Google Analytics

This website uses Google Analytics to collect aggregated information regarding website usage and performance. Google Analytics may process technical data such as IP address, browser type, and device information. Users may manage or disable cookies through their browser settings.

8.3 Google Fonts

This website uses Google Fonts, a web font service provided by Google LLC. When accessing this website, the user’s browser may load fonts directly from Google’s servers, which may result in the transmission of technical data such as IP address. Google Fonts are used to ensure consistent and optimized presentation of website content.

9. Hosting, Security, and Content Delivery

This website uses Cloudflare, a content delivery network (CDN) and security service, to improve website performance, reliability, and protection against malicious traffic.

When users access this website, Cloudflare may process technical information such as IP addresses, browser type, operating system, and request metadata for the purpose of providing security and performance services. This processing is based on our legitimate interest in maintaining website security and availability.

10. Disclosure to Third Parties

Personal data is not sold, rented, or shared for commercial purposes.

Personal data may be processed by third-party service providers strictly for operational purposes, including website hosting, consent management, analytics, list management, and email delivery. Such service providers process personal data in accordance with their own privacy policies and applicable legal obligations.

11. International Data Transfers

As this website serves an international audience, personal data may be processed or stored outside the data subject’s country of residence. Appropriate safeguards are implemented to ensure compliance with applicable data protection laws when personal data is transferred internationally.

12. Jurisdiction-Specific Rights

European Union / EEA (GDPR)

Users located in the EU/EEA have the right to access, correct, delete, restrict, or object to the processing of their personal data, to withdraw consent at any time, and to lodge a complaint with a supervisory authority.

Switzerland (FADP)

Users located in Switzerland have the right to request information about personal data processed and to request correction or deletion where permitted by law.

United States (CCPA / CPRA)

Users residing in the United States, including California, may have the right to request information about personal data collected, request access to or deletion of personal data, and opt out of the sale or sharing of personal data. Personal data is not sold.

Brazil (LGPD)

Users located in Brazil have the right to request confirmation of processing, access, correction, anonymization, deletion, and to withdraw consent, in accordance with the LGPD.

Requests may be submitted to:
chantalfernandobooks@gmail.com

13. Age Restriction

This website and associated mailing lists are intended for individuals 18 years of age or older. Personal data from individuals under 18 years of age is not knowingly collected.

14. Changes to This Policy

This Privacy Policy may be updated from time to time. Any changes will be posted on this page with an updated effective date.